Video Collaboration Powered by Zoom Guest User Guide

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You can join a Video Collaboration Powered by Zoom video conference as a guest even if you don't have an account. There are three ways you can connect to a video conference.

  • Video Collaboration Powered by Zoom
  • H323 system
  • Audio only via phone



Video Collaboration Powered by Zoom

  1. You will receive an e-mail invitation from the person who is hosting the video conference.
    Just before the scheduled meeting time, click the link in the e-mail to join the video conference.

    Note.png It is a good idea to take the first step above a few minutes before the video conference is scheduled to begin. This will allow you time to download the software.
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  1. When prompted, click Launch Application.

    Note.png If you are not prompted to launch the application, click download & run Zoom at the bottom of the screen.
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  1. Click Zoom launcher at the bottom left of your screen to begin the download.
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  1. Click Run on the screen that displays.
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  1. If the person hosting the video conference has not joined the meeting yet, a screen similar to the one on the right will display.

    Note.png If the host has already joined the conference, you will not see this screen. You will be prompted to select the type of audio you would like to use to join the conference (phone or computer audio). See the next step below.
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  1. Before you are connected to the video conference, you will be prompted to select whether you would like to join the conference using telephone or computer audio.

    Joining the Video Conference Using Phone Audio

    1. Click Join by Phone at the top of the screen.

    2. Dial either of the numbers shown on screen, and follow the prompts to enter the meeting and participant IDs.

    3. When you have connected to the conference using phone audio, click Done.
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    Joining the Video Conference Using Computer Audio

    1. Click Join by Computer at the top of the screen.

    2. Click Join Audio by Computer.
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  1. You will be fully connected to the video conference. You should be able to see and hear the host and any other participants.
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H323 System

From your H323 device, enter the Meeting ID contained in your e-mail invitation.

If the meeting host has already started the meeting, you will be automatically connected.

If the host has not started the meeting, you may see a message saying that the meeting has not started. If so, you will be connected once the host begins the meeting.

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Audio Only via Phone

  1. You will receive an e-mail invitation from the person who is hosting the video conference.
    Just before the scheduled meeting time, call the number contained in the invitation e-mail.

  2. Follow the prompts to enter the Meeting ID contained in the invitation e-mail.

    Note.png If the meeting host has not started the conference you will hear the following message: The meeting has not started. Please stay on the line or try again later. When the host begins the conference, you will automatically be connected.
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